The Safety Guy - Privacy and Data Protection Policy
Last updated: 1st July 2026
This Privacy and Data Protection Policy describes how The Safety Guy (the "Site", "we", "us", or "our") collects, uses, and discloses your personal and organisational information when you visit the site or use our services via www.thesafetyguy.co.uk (the "Site") or otherwise communicate with us (collectively, the "Services").
Our Services include the preparation and delivery of all forms of health, safety and environment consultancy and training, and any associated activities required to support this preparation and delivery.
For the purposes of this Privacy and Data Protection Policy, "you" and "your" means you as the user of the Services, whether you are a customer, website visitor, or another individual whose information we have collected pursuant to this Privacy and Data Protection Policy.
Please read this Privacy and Data Protection Policy carefully. By using and accessing any of the Services we provide, you agree to the collection, use, and disclosure of your information as described in this Privacy and Data Protection Policy. If you do not agree to this Privacy and Data Protection Policy, please do not use or access any of the Services.
Changes to This Privacy and Data Protection Policy
We may update this Privacy and Data Protection Policy from time to time, including to reflect changes to our practices or for other operational, legal, or regulatory reasons.
We will post the revised Privacy and Data Protection Policy on our website, update the "Last updated" date and take any other steps required by applicable law.
How We Collect and Use Your Personal Information
To provide our Services, we collect and have collected over the past 12 months personal and organisational information about you from a variety of sources, as set out below. The information that we collect and use varies depending on how you interact with us.
In addition to the specific uses set out below, we may use information we collect about you to communicate with you, provide our Services to you, comply with any applicable legal obligations, enforce any applicable terms of service, and to protect or defend the Services, our rights, and the rights of our users or others.
What Personal Information We Collect
The types of personal and organisational information we obtain about you depends on how you interact with our Site and use our Services. When we use the term "personal information", we are referring to information that identifies, relates to, describes or can be associated with you or your organisation.
The following sections describe the categories and specific types of personal information we collect.
Information We Collect Directly from You
Information that you directly submit to us through our Services may include:
Basic contact details including your name, organisation name, address, phone numbers and email
Service Delivery information including the services you enquire about or engage us to provide to you
Customer support information including the information you choose to include in communications with us, for example, when sending a message through the Services
Some features of the Services may require you to directly provide us with certain information about yourself. You may elect not to provide this. Some features of the Services may require you to directly provide us with certain information about yourself. You may elect not to provide this information, but doing so may prevent you from using or accessing these features.
Information We Collect through Cookies
We also automatically collect certain information about your interaction with the Services ("Usage Data"). To do this, we may use cookies and similar technologies ("Cookies"). Usage Data may include information about how you access and use our Site and your account, including device information, browser information, information about your network connection, your IP address and other information regarding your interaction with
the Services.
Information We Obtain from Third Parties
Finally, we may obtain information about you from third parties, including from UK legal enforcement agencies (such as the Health and Safety Executive, Environment Agency or local Fire and Rescue Services) and service providers who may collect information on our behalf, such as:
Companies who support our Site and Services
Our payment processors, who collect payment information (e.g., QuickBooks, Xero, bank account, credit or debit card information, billing address) to process your payment in order to provide you with services you have requested, in order to perform our contract with you.
When you visit our Site, open or click on emails we send you, or interact with our Services we, or third parties we work with, may automatically collect certain information using online tracking technologies such as pixels, web beacons, software developer kits, third-party libraries, and cookies.
Any information we obtain from third parties will be treated in accordance with this Privacy and Data Protection Policy. We are not responsible or liable for the accuracy of the information provided to us by third parties and are not responsible for any third party's policies or practices. For more information, see the section below, Third Party Websites and Links.
How We Use Your Personal Information
Providing Services - e use your personal information to provide you with the Services in order to perform our contract with you, including to process your payments, fulfil your Service, to send notifications to you related to your account, purchase orders, or other
transactions, to create, maintain and otherwise manage your account, to arrange for shipping of any documentation related to our Service.
Marketing and Advertising - we use your personal information for marketing and promotional purposes, such as to send marketing, advertising and promotional communications by email or postal mail. This may include using your personal information to better tailor the Services and advertising on our Site.
Security and Fraud Prevention - we use your personal information to detect, investigate or take action regarding possible fraudulent, illegal or malicious activity.
Communicating with you - we use your personal information to provide you with customer support and improve our Services. This is in our legitimate interests in order to be responsive to you, to provide effective services to you, and to maintain our business relationship with you.
Cookies
Like many websites, we may use Cookies on our Site. We may use Cookies to power and improve our Site and our Services (including to remember your actions and preferences), to run analytics and better understand user interaction with the Services (in our legitimate interests to administer, improve and optimise the Services). We may also permit third parties and services providers to use Cookies on our Site to better tailor the services, products and advertising on our Site and other websites.
Most browsers automatically accept Cookies by default, but you can choose to set your browser to remove or reject Cookies through your browser controls. Please keep in mind that removing or blocking Cookies can negatively impact your user experience and may cause some of the Services, including certain features and general functionality, to work incorrectly or no longer be available. Additionally, blocking Cookies may not completely
prevent how we share information with third parties such as our advertising partners.
How We Disclose Personal Information
In certain circumstances, we may disclose your personal information to third parties for legitimate purposes subject to this Privacy and Data Protection Policy. Such circumstances may include:
With vendors or other third parties who perform services on our behalf (e.g., accountancy, IT management, payment processing, data analytics, customer support, cloud storage and shipping services)
In connection with a business transaction such as a merger or bankruptcy, to comply with any applicable legal obligations (including to respond to witness summons, search warrants and similar requests), to enforce any applicable terms of service, and to protect or defend the Services, our rights, and the rights of our users or others
We have, in the past 12 months disclosed the following categories of personal information and sensitive personal information about users for the purposes set out above in "How we Collect and Use your Personal Information" and "How we Disclose Personal Information":
Category:
Identifiers such as basic contact details and certain order and account information
Commercial information such as purchase order information, other order information and customer support information
Internet or other similar network activity, such as Usage Data
Categories of Recipients:
Vendors and third parties who perform services on our behalf (such as Internet service providers, payment processors, fulfilment partners, customer support partners and data analytics providers)
We do not use or disclose sensitive personal information for the purposes of inferring characteristics about you.
Third Party Websites and Links
Our Site may provide links to websites or other online platforms operated by third parties. If you follow links to sites not affiliated or controlled by us, you should review their privacy and security policies and other terms and conditions. We do not guarantee and are not responsible for the privacy or security of such sites, including the accuracy, completeness, or reliability of information found on these sites. Information you provide on public or semi-public venues, including information you share on third-party social networking platforms may also be viewable by other users of the Services and/or users of those third-party platforms without limitation as to its use by us or by a third party. Our inclusion of such links does not, by itself, imply any endorsement of the content on such platforms or of their owners or operators, except as disclosed on the Services.
Children and Young Person's Data
The Services are not intended to be used by children or young persons, and we do not knowingly collect any personal information about children or young persons. If you are the parent or guardian of a child or young person who has provided us with their personal information, you may contact us using the contact details set out below to request that it be deleted.
As of the Effective Date of this Privacy and Data Protection Policy, we do not have actual knowledge that we "share" or "sell" (as those terms are defined in applicable law) personal information of individuals under 18 years of age.
Security and Retention of Your Information
Please be aware that no security measures are perfect or impenetrable, and we cannot guarantee "perfect security". In addition, any information you send to us may not be secure while in transit. We recommend that you do not use unsecure channels to communicate sensitive or confidential information to us.
